Built for Dubai's fitout, renovation & construction teams

Where Projects

Flow.

VidaFlow is the AI-driven project management platform for Dubai's fitout, renovation and construction industry — from the first BOQ to final handover, all in one place.

Start free today →See how it works

No credit card required · Set up in 5 minutes

300+
Pre-built rate card items
15+
Trades covered
<60s
AI BOQ generation
100%
Your data, your workspace

Still building BOQs in Excel?

Dubai's best contractors are spending 4–8 hours on a single BOQ — cross-referencing rate sheets, calculating quantities, formatting tables, chasing approvals. One missed item or pricing error wipes out your margin. VidaFlow eliminates all of that.

AI-Driven Project Management

From first quote to final handover.

VidaFlow's AI doesn't just generate BOQs — it manages your entire project lifecycle. Generate a fully priced Bill of Quantities, build your project programme with a visual Gantt chart, track procurement, log weekly reports, and manage variations — all connected, all in one platform.

Everything your project needs

Every document, every stage — AI-assisted and always up to date.

◈AI
AI Bill of Quantities
Describe the project, add dimensions, click Generate. The AI builds a complete itemised BOQ against your rate card in under 60 seconds. Edit any line, export to PDF or CSV.
◫AI
Project Programme & Gantt
Auto-generate a visual Gantt chart from your project scope. Set phases, assign rooms, adjust timelines — share a live programme with your client in seconds.
◧
Procurement Schedule
Track every material and subcontractor — supplier, lead time, order date, delivery status. Never miss a critical order again.
◩
Responsibility Matrix
RACI grid for all project parties — client, PM, main contractor, subcontractors, consultant. Crystal-clear accountability on every work item.
◪
Weekly Progress Reports
Structured site reports by week — progress summary, open issues, next-week plan, photo uploads. Client-ready in minutes, not hours.
◮
Variation Management
Raise, price and track change orders through a full approval workflow. Keep the client informed and the project profitable.
⇌NEW
Accounting Integrations
Push any BOQ directly to ZOHO Books or QuickBooks as a quote. Client accepts in your accounting software — progress invoices follow automatically.
Accounting Integrations

Your BOQ. In your accounting software.
In one click.

Stop re-entering quotes manually. VidaFlow connects directly to your accounting software — push a BOQ as a quote, send it to the client, and create progress invoices without leaving your workflow.

Z
ZOHO Books
Live
Q
QuickBooks
Live
X
Xero
Coming soon
01
◈
Generate BOQ
AI builds your itemised Bill of Quantities in under 60 seconds
02
⇌
Push to accounting
One click sends it as a Quote/Estimate to ZOHO Books or QuickBooks
03
✉
Client accepts
Send the quote directly from your accounting software — client signs off online
04
◎
Invoice automatically
Create 30/70 or multi-stage progress invoices straight from the approved BOQ

Each company connects their own accounting account — fully isolated, fully self-service.

Your Rate Card

Priced for Dubai.
Customised for you.

Every workspace comes pre-loaded with 300+ Dubai market rates across 15+ trades — tiling, MEP, joinery, painting, glazing, landscaping and more. Edit any rate inline, add your own items, set your markup. Your rate card, your prices.

  • ✓ 300+ line items across 15+ trades
  • ✓ Full inline editing — no spreadsheets
  • ✓ Set your own markup per workspace
  • ✓ Changes apply to your workspace only
Tiling & Stone
Flooring & screeding
Gypsum & Ceilings
Partitions & bulkheads
MEP Works
Electrical & plumbing
Joinery & Doors
Cabinets & millwork
Painting & Finishes
Interior & exterior
Glazing & Aluminium
Windows & curtain wall
Landscaping & External
Garden & hardscape
Preliminaries
Site setup & management

Up and running in minutes

Three steps from sign-up to your first AI-generated BOQ.

01
Set up your workspace
Add your company name, logo, brand colour, rate card and markup. Takes about 5 minutes. Your team joins via invite link.
02
Create a project
Add a client, enter dimensions, describe the scope. Upload drawings or floor plans. VidaFlow maps the full project automatically.
03
Generate everything
One click generates your BOQ, project programme and Gantt chart — fully priced, ready to edit and share with the client.

Built for Dubai's fitout, renovation and construction teams

From sole traders to companies with hundreds of staff — VidaFlow scales with you.

Interior Designers
Quote clients professionally, win more projects, protect your margins
Fit-Out Contractors
Faster BOQs, real-time programmes, less rework and fewer disputes
Project Managers
One platform for every project document — always in sync
Quantity Surveyors
AI-assisted take-offs against your own Dubai rate card
Landscape Contractors
External, garden and hardscape works fully supported in the rate card
Main Contractors
Manage multiple projects, clients and teams from a single workspace

Ready to transform how you run projects?

Join Dubai's fastest-growing project teams on VidaFlow. Set up your workspace in 5 minutes — no credit card required.

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